JOB DESCRIPTION
Job summary |
The Temporary Office Administrator, UK role is primarily raising purchase orders from an instruction from the Operations/Maintenance/Regeneration team in a timely manner to support the business needs. Checking Supplier invoices to ensure that these are sent to the Finance teams to be paid. This role is to cover Germany, The Netherlands, Poland and the Nordics and to cover the other Office Administrator during the absences.
Reports to |
The Office Administrator reports to the Office Manager, Northern Europe.
Essential duties and responsibilities |
This job description represents only the primary areas of responsibility; specific position assignments will vary depending on the needs of the department.
To perform the job successfully, an individual must be able to execute each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Raising purchase orders in MCS.
- Reconciling supplier invoices with the purchase order.
- Chasing supplier invoices for month end.
- Liaising with transport companies for prices of jobs already executed.
- Setting up and maintaining Google Mobilization folders to ensure that all documents are included to follow QA procedures.
- Covering the other Administrator during the absences.
- Performing any ad-hoc administrative or other duties of similar nature and level as assigned.
Education and experience |
- Proven experience in an administration support or similar role.
- A good level of English language with the versatility to communicate both verbally and written at all levels in a clear and concise manner.
- Excellent knowledge of Microsoft Office packages (Outlook, Excel and Word) and Google sheets
Licensing/certifications |
- Not required.
Competences |
- Ability to work under pressure and manage fluctuating workflow due to the emergency response element of the Mobile Water Solutions business.
- Interpersonal skills with ability to work independently and as part of the team.
- Professional and accurate approach to work.
- Strong organization skill with an eye for detail.
- Time-management skills with ability to effectively prioritize the workload.
- Ability to quickly apply new information into actions.
Travel requirements |
- This role is an office based at Meir, Stoke-on-Trent
Other |
- This position is temporary, with an initial duration of 6 months. The potential for conversion to a permanent role will be evaluated at the conclusion of the assignment.